Application of Appointment for ID Processing (A.Y. 2024-2025)

GORDON COLLEGE
NEW ID CARD APPLICATION
ACADEMIC YEAR 2024-2025

Appointment for ID Card processing is for OFFICIALLY ENROLLED students only.  Please check your GCES portal for the status of enrolment.

STEP 1. Book an appointment for in-person photo and signature capture processing.

          Link: https://bit.ly/gcidschedule2024

STEP 2. Go to RM 415 on your appointment schedule. Kindly follow the exact schedule in your appointment (not later or earlier than the specified schedule).

NOTE: If you cannot make it to your appointment schedule, you need to create a new appointment.

GENERAL REMINDERS:

• For those who will be applying for ID replacement, you need to pay the ID replacement fee of 200.00php. You must bring the receipt of your payment on the day of your appointment.
• For lost ID cards, affidavit of loss is required. For ID replacement due to update/alteration of information requires your old GC ID card.
• For change of address, name or program, this must be approved by the College of Registrar.
• Wear your uniform or a collared shirt. Sleeveless clothing is not allowed.
• Do not wear a head covering that obscures the hair or hairline, unless worn daily for a religious purpose.
• Headphones, wireless hands-free devices, or similar items are not allowed.
• Eyeglasses are not allowed, except in rare circumstances when eyeglasses cannot be removed for medical reasons, e.g., recent ocular surgery and the eyeglasses are necessary to protect the applicant’s eyes.
  • The frames of the eyeglasses must not cover the eyes.
  • There must not be glare on eyeglasses that obscures the eyes.
• If you normally wear a hearing device or similar articles, they may be worn in your photo.

DATA PRIVACY STATEMENT FOR ID PROCESSING

          At Gordon College, we respect the privacy of our stakeholders, that is why it is important to us. GC will handle your personal data in compliance with the Data Privacy Act of 2012. With this statement, we would like to explain to you how we will use your information in our ID processing system.

Personal Data refers to all types of personal information relating to you. Personal Information (on its own or when put together with other information) allows the processor to identify you. It includes both recorded in material form and not.

Who is responsible for Personal Data in the ID Processing System?

We, Gordon College, are the responsible controller for any personal data you provide us.

What Personal Data Do We Collect for ID Processing?

We collect only the basic personal data that is enough for the application of schedule for ID Processing.

This may include the following:

• Last Name
• First Name
• E-mail Address
• Student ID Number (For enrolled students)

How to We Collect Your Data?

We collect the above mentioned personal data directly from you by completing the ID Processing Appointment Schedule 2024 using Google Calendar.

Why Do We Process Your Personal Data?

We use your personal data so that we can schedule an appointment to process your ID card. Your e-mail address is collected for the purpose of communication relevant to your appointment.

Who We Share Personal Data With?

We share your personal data with the College Registrar when validating your enrollment at Gordon College.

How Long Do We Store Personal Data?

We will hold your personal data as long as you completed the ID processing and received your ID card. If you have asked us not to communicate with you, we will hold this information as long as required to comply with your request.

We are also required to keep your personal data (e.g. relating to business transactions) for certain retention periods under applicable laws and internal policies. Your personal data will be deleted when it is no longer required for these purposes.

You may also withdraw your consent for us to process your personal data by submitting your request to us. However, this may mean that you may not be able to use or access our products and services and other legal consequences.

How Do We Protect Your Personal Data?

We put in place reasonable and appropriate organizational, physical, and technical security measures. We train our employees on how to properly handle your personal data.

These security measures aim to guard against risks such as accidental loss or destruction, and human dangers such as unlawful access, fraudulent misuse, unlawful destruction, alteration and contamination of your personal data.

You may request for a copy of our Data Privacy Manual by emailing us at dpo@gordoncollege.edu.ph.

How to Exercise Data Privacy Rights?

We understand and recognize your rights under the DPA Act, which includes your rights to information, object, access, rectification, erasure or blocking, lodging a complaint, damages and data portability.

Please submit your written request to the Data Protection Officer who can be reached at:

NEIL MARC R. BIRON
Data Protection Officer
047 222-4080
email @ dpo@gordoncollege.edu.ph