ID Card Application (New/ Replacement)

ID CARD APPLICATION (NEW/ REPLACEMENT)

ACADEMIC YEAR 2025-2026

STEP 1.  Book an appointment for in-person photo and signature capture processing.
LINK: https://bit.ly/GCidAppointment

STEP 2. Go to RM 415 on your appointment schedule. Kindly follow the exact schedule in your appointment (not later or earlier than the specified schedule).

NOTE: If you cannot make it to your appointment schedule, you need to create a new appointment.

GENERAL REMINDERS:

• For those who will be applying for ID replacement, you need to pay the ID replacement fee of 200.00php. You must bring the receipt of your payment on the day of your appointment.
• For lost ID cards, affidavit of loss is required. For ID replacement due to update/alteration of information requires your old GC ID card.
• For change of address, name or program, this must be approved by the College Registrar.
• Wear your uniform or a collared shirt. Sleeveless clothing is not allowed.
• Do not wear a head covering that obscures the hair or hairline, unless worn daily for a religious purpose.
• Headphones, wireless hands-free devices, or similar items are not allowed.
• Eyeglasses are not allowed, except in rare circumstances when eyeglasses cannot be removed for medical reasons, e.g., recent ocular surgery and the eyeglasses are necessary to protect the applicant’s eyes.
  • The frames of the eyeglasses must not cover the eyes.
  • There must not be glare on eyeglasses that obscures the eyes.
• If you normally wear a hearing device or similar articles, they may be worn in your photo.
• NO APPOINTMENT, NO TRANSACTION will be implemented.

Data Privacy Notice for ID Processing
Academic Year 2025–2026

In compliance with data privacy regulations and our commitment to protecting your personal information, this notice explains how we collect, use, store, and protect your data for the purpose of ID processing.

1. Purpose of Data Collection

          We collect and process personal data solely for the issuance and management of institutional ID cards for students, faculty, and staff. This ID serves as an official form of identification within the institution and is used for campus access, academic and administrative transactions, and other institutional services.

2. Personal Data Collected

          The following personal information will be collected for ID processing:

                   • Full Name
• Course / Program
• Date of Birth
• Home Address
• Emergency Contact Person (Name and Contact Information)

3. Legal Basis for Processing

          Your data is processed based on your consent and in accordance with the legitimate interests of the institution to maintain secure and effective identification systems for its stakeholders.

4. Data Storage and Protection

          All collected data will be stored securely in our official records system, accessible only to authorized personnel.

Physical and digital safeguards are in place to protect your information from unauthorized access, disclosure, alteration, or destruction.

5. Data Sharing and Retention

          Your personal data will not be shared with third parties outside the institution unless required by law or with your explicit consent. Data will be retained only for as long as necessary to fulfill the purpose of ID processing or as required by applicable regulations.

6. Your Rights

          You have the right to:

                   • Access your personal data

                   • Request correction of inaccurate or outdated information

                   • Withdraw your consent (where applicable)

                   • Lodge a complaint with the Data Protection Officer or National Privacy Commission

7. Contact Information

          For any concerns or inquiries regarding your personal data, you may contact:

NEIL MARC R. BIRON
Head, Data Privacy Unit
dpo@gordoncollege.edu.ph
Telephone number: 222-4080

By submitting your information for ID processing, you acknowledge that you have read and understood this Data Privacy Notice.